Draft V1.0 as of October 2023
- Go Digital ASEAN
- GDA / GDA Program
- Future Skills Alliance
- The Foundation
- ‘We’ and ‘Our/s’
The Asia Foundation respects the privacy of all users and visitors of our website and relevant digital tools and platforms. We aim to collect only relevant information. Data collected includes the following:
- Personally Identifiable Information (PII) or Personal Data voluntarily provided by users includes:
- Phone numbers
- Email addresses
- File submissions via associated learning platforms
- Sensitive Personal Data and other information voluntarily provided by users include:
- User Locations
- Age group
- Employment history
- Educational and skills proficiency information
- Other demographic data
- Information, metadata, pixels, and cookies automatically collected by our site
- IP address
- Type of device used
- Frequency of visits and content accessed
- Other data as outlined below under Hosting, Metadata, Cookies, Pixels, and Other Digital Tools and Platforms
Data Use and Processing
All information submitted by users and visitors is processed based on consent and is stored in accordance with industry cybersecurity standards and good practices. Only designated personnel of The Asia Foundation and designated authorized partners as described in this policy are permitted to access your information. Your data is not used for any other purpose or shared with any third party without your informed consent. The Asia Foundation does not share, sell, rent, or trade users’ names, addresses, email address, contact numbers, or other information with any unauthorized persons or entities.
When you use the GDA website or provide data while participating in the GDA Program, the Foundation may share this data with third-party digital platforms that we rely on for the delivery of the GDA Program. Third party platforms govern data according to their own respective data privacy policies. The Foundation will exercise its best judgement and care in ensuring that the tools and platforms it utilizes to deliver the GDA program are compliant with global cybersecurity standards and privacy regulations; however, the Foundation cannot always control the actions of third parties. In the case of mismanagement of data by third party platforms that the Foundation is using to deliver the GDA Program, the Foundation will work with relevant authorities and GDA participants in an effort to remedy the situation.
Additionally, if you reach out to the Foundation with specific questions or requests and you voluntarily provide your information through the contact form or by email, authorized personnel of the Foundation or its partners will use this information to correspond with you. Web analytics and metadata generated through your use of the site may be accessed by third party data analytics services, however only non-identifiable web traffic data are analyzed.
Hosting, Metadata, Cookies, Pixels, and Other Digital Tools and Platforms
Like most internet sites, our web servers automatically recognize your metadata when you use or visit our site. The GDA website and corresponding data is stored in servers in Singapore which is hosted with Digital Ocean. The Asia Foundation and its staff use Microsoft SharePoint servers in our operations and data storage which uses 2-factor authentication.
Additional digital tools may be used to coordinate, implement, and supplement relevant GDA activities. These tools may include but are not limited to, email automation platforms, survey messaging services, and other similar digital tools. You will be asked to provide your consent when these additional data collection and processing activities are required for program management, impact measurement, and other relevant activities.
Facebook Pixel receives the following types of data by default.
- Http Headers – Anything present in the HTTP headers. HTTP Headers are a standard web protocol send between any browser request and any server on the internet. HTTP Headers include IP addresses, information about the web browser, page location, document, referrer and person using the website.
- Pixel-specific Data – Includes Pixel ID and the Facebook Cookies.
- Button Click Data – Includes any buttons clicked by site visitors, the labels of those buttons, and any pages visited as a result of the button clicks.
For more information on Facebook Pixel, click here.
Installed cookies and pixels may mean that your data is tracked by Google and Facebook on the GDA site and once you leave the site.
Data collected by our website will be retained for the duration of the GDA Program. We may continue to store your data for a period of 5 years following the close of the website if required by our funders for auditing purposes or to maintain our legal records. You have the right to request that personal data you voluntarily submitted to participate in the GDA Program be erased from our data storage repositories by contacting email@example.com. Please note, however, that some data due to the nature of the program and submission methodology cannot be erased without compromising utilization of courses and related tools of the program and in that instance the data while not erased will be stored in a manner that respects your privacy in accordance with industry standards.
The security of Personal Information is important to us. We follow generally accepted industry standards, including the use of appropriate administrative, physical, and technical safeguards, to protect the Personal Information submitted to us. However, no method of transmission over the Internet, or method of electronic storage, is 100% secure. Therefore, while we strive to use reasonable acceptable means to protect your Personal Information, we cannot guarantee its absolute security or confidentiality. If you have any questions about security, please contact us at firstname.lastname@example.org.
Data Subject Rights
You have the right to:
- Access your personal information;
- Correct the personal information that we hold;
- Delete your personal information;
- Restrict processing of your personal information;
- Transfer your personal information to another party
For questions, support, or to exercise any of your rights, please contact email@example.com.
We will only disclose user data we possess if we are instructed to do so by a fully binding request coming from competent authorities (legal obligation). While we may comply with electronically delivered notices, the disclosed data can only be used in court once we have received an original copy of the court order by registered post or in person and provide a formal response.
If a request is made for encrypted message content that we do not possess the ability to decrypt, the fully encrypted message content may be turned over. If permitted by law, we will always contact a user first before any data disclosure.
Links to and Interaction with Third Party Websites
The Asia Foundation believes every measure of precaution should be taken to protect children online. We do not knowingly ask children for any personal or sensitive information. Visitors who are children should ask their parent or legal guardian for assistance when using this website.
The Asia Foundation is domiciled in California, Unites States of America at 9th Floor, 465 California St., San Francisco, CA 94104-1804, United States of America. The Go Digital ASEAN Program is managed by a regional hub reporting to the Foundation’s Malaysia Office located in Suite 13.05 Level 13, The Gardens South Tower, Mid Valley City, Lingkaran Syed Putra, Kuala Lumpur, 59200, Malaysia
For feedback and other concerns about this policy, please contact firstname.lastname@example.org.
V1.0 October 2023